Update Finance Information to Vehicle sale booking

Update Finance Information to Vehicle sale booking

How to update finance Information to vehicle sale booking in Gain DMS: A Step-by-Step Guide

In many vehicle sales, customers opt for financing rather than paying the full amount upfront. Capturing and managing finance details accurately is crucial, as it directly impacts the payment structure, balance collection, and overall deal closure

Gain DMS Updating finance Information Tutorial Video


🧭 Step 1: Navigate to Vehicle Sales

  1. Go to Sales
  2. Click on Vehicle Sales
  3. You will reach the Product Sales Worksheet

 


 

🔍 Step 2: Open Finance Screen

You can access the finance stage in two ways:

Option 1:

  • Click on “Finance” link against the booking

Option 2:

  1. Click on the Sale Code / Booking Number
  2. You will reach the Customer Centre Screen
  3. System will suggest next action as Finance Payment
  4. Click on it




🧾 Step 3: Open Product Finance Screen

  • After clicking Finance Payment, you will land on the Product Finance Screen

 

 


📊 Step 4: Review Auto-Filled Details

The following details will be auto-populated based on booking:

  • Financier Name
  • Financier Branch
  • Finance Type

👉 The details will load automatically based on the details entered in Booking screen. And no need to re-enter unless changes are required.


 

💵 Step 5: Enter Finance Amount

  • Enter the Finance Amount approved

💡 Example:

  • Vehicle Price: ₹1,50,000
  • Finance Amount: ₹1,20,000

👉 Customer needs to pay only ₹30,000 (remaining amount)



📂 Step 6: Update Additional Details

1. DO File (Optional)

  • You may update DO File details if available
  • However, this field is not mandatory.

2. Finance Status

  • Update the status of finance
    • Example: Approved / Pending / Rejected (based on system options)

 


 

3. Finance Reference Number

  • Enter the Finance Reference Number
  • This is important for tracking the finance case



✅ Step 7: Save Finance Details

  1. Verify all entered information
  2. Click on Save

📊 Step 8: System Updates

  • After saving:
    • Finance Amount will be updated in the Customer Centre Screen
    • Payable amount is adjusted accordingly.

 


 

🎯 Impact of Finance Entry

  • Reduces customer payable amount
  • Helps determine:
    • Balance to be collected via receipt
    • Overall payment status

🔄 Next Step

  • After finance update:
    • Proceed with balance payment collection if 100% payment is not collected.
    • Proceed with Vehicle Allotment if 100% Payment is done.

 


 

 

⚠️ Key Points to Remember

  • Finance details come from booking stage
  • Enter correct finance amount to avoid payment mismatch
  • Finance amount directly reduces receipt amount to be collected
  • Reference number is important for tracking